You will be warned that the guest will have access to the content of your group. Enter the name of the individual to be added.Īdding an external user to the group is the same process as adding a member.Select the Group from the left navigation bar.Select the check box for the I understand that the Group will be permanently deleted warning.Select the Group in the Groups section of the left navigation bar.Enter a description for the group to help others understand the purpose of it.Select members of your organization to add.Select or deselect the check box for the group conversation notification to appear in the inbox for each member.Select Public or Private as the privacy level for the group.Enter in a Group ID in the Group ID field.Enter a name for the Group in the Choose a name field.Select New Group in the Groups section.Click on the Home tab in the navigation ribbon.Getting started with Groups in Outlook How to create a Group in Outlook 2016 Click Change View in the current view group.Click the View tab in the navigation ribbon.To manually view the status of assigned tasks: Select the check box for the Keep my task list updated with copies of tasks I assign to other people option.Select the check box for the Set reminders on tasks with due dates option.Click Tasks in the left pane in the Outlook options window.Click on the File tab in the navigation ribbon.Choose to send your response now or edit the response first.Choose Accept or Decline in the Manage Task group.Click on the Task tab in the navigation menu.Ensure the check box for Send me a status report when this task is complete is checked.Ensure the checkbox for Keep an updated copy of this task on my task list is checked.Fill out the subject, due or start date, status and priority fields.Enter the recipient's name or email address in the To field.Select Assign Task in the Manage Task group.Click on the Task tab in the navigation ribbon.Click New Task in the New section of the Home tab.

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